Boulder City, NV

October Library Trustees Board Meeting

BOULDER CITY LIBRARY BOARD OF TRUSTEES MEETING
October 15, 2014

MEMBERS PRESENT: Gary Berger, Valerie McNay, Jeff Breeden, and Laura Palumbo.  Also present Library Director Lynn Schofield-Dahl, Adult Services Librarian Deanna Duffy and Library Technology Specialist Samantha Evangelho.

The regular meeting of the Library Board of Trustees was called to order at 7:07 p.m. by Chairman Gary Berger.

I. PLEDGE OF ALLEGIANCE: Led by Laura Palumbo

II. CONSENT AGENDA: Matters considered routine by the Board of Trustees and which may be enacted in one motion. Any item, however, may be discussed separately per Board member request. Any exceptions to the Consent Agenda must be stated prior to approval.

Gary explained, for Laura, how the library district is set up and organized.

Lynn distributed change pages for the bills and financial information.

Jeff asked about the mileage differences for staff reimbursement for Staff Day.  Lynn explained that some staff who live in Las Vegas and Henderson didn’t return to the library, and some staff were also paid for other work related trips.

Valerie asked about the cost of the promotional/marketing items.  Lynn explained that these items are in the library budget and in most cases this supply will last a year.

Gary commented on the high utility bill and Valerie commented on the cost of the landscaping.

Valerie also asked if other board members use the three-page grid of stats or if they just read the report.  She was wondering if those pages could be dropped from the board packet.   Jeff does read them and finds them useful.

Jeff Breeden moved to approve, and Valerie McNay seconded approval of the Consent Agenda, the amended minutes of the regular meeting on September 17, 2014, $36,293.41, in vouchers for the previous month, submitted prior to and at the meeting, $1,372.37 in checkbook expenses for the previous month, submitted prior to and at the meeting.

1. ADOPTION OF AGENDA.
2. ACCEPTANCE OF MINUTES OF THE REGULAR MEETING OF SEPTEMBER 17, 2014
3. EXPENSES FROM PREVIOUS MONTH.

III. CITIZEN PARTICIPATION: Items raised under this portion of the Agenda cannot be acted upon until notice provisions of Nevada’s Open Meeting Law have been completed. Therefore, any action on such items must be considered at a later meeting.

None present.

IV. REPORTS:
1. Director’s Report (Lynn Schofield-Dahl) –

Lynn does not have anything to add at this time.

Valerie asked about the Gale and Ebsco databases.  Deanna explained that we pay Gale for the Chilton database and pay Ebsco for the Consumer Reports database and they get the most consistent usage.  The other Gale and Ebsco databases are paid for by the state, they get very little usage.  They are for research, primarily for older kids in school.  We just talked to an Ebsco digital representative who showed up the new Science Reference Center that the state just added.  In addition to being able to search for articles, this database also allows one to search a list of science experiments.

Valerie asked about OneClick, again, just to confirm that it is only audiobooks.  Lynn explained that right now it is, but in January we well add ebooks as well.  In both cases OneClick is limited to only Boulder City residents.

Valerie also asked about the meeting room drop.  Lynn stated that it was primarily a drop in library programs in the meeting rooms.  Jeff looked at the meeting room and program numbers in the monthly stats update and confirmed that this change is entirely internal.

Gary asked who does the meeting room bookings.  That is Deanna and Samantha.

Valerie commented on looking forward to the Shakespeare performance on Nov 8th, the upcoming audit and the pigeon issue.  Jeff appreciates that library large print discards are offered to other local organizations.

Valerie asked for an update on homebound services.  Lynn has bags ordered and she has a quote from John Chase for insurance covering an employee’s car while they are doing library business.  Jeff asked Lynn to confirm that it is not already covered under the regular business insurance.

Gary asked if Samantha is here on library time.  She is, as a full time exempt employee she will take an equivalent amount of time later this week.

Lynn shared that Tom Fay at LV-CCLD will be retiring next month, and there was a brief discussion of the library leadership changes in the county over the last year or so.

VI. REPORTS/DISCUSSION/ACTION POSSIBLE:

1. Discussion and possible withdrawal and disposal of old computer equipment from inventory.  Action Possible (Lynn Schofield-Dahl)

Valerie McNay moved to withdraw this old computer equipment from inventory and proceed with the contract with the center for the blind to remove them.  Laura Palumbo seconded.  Motion Carried.

2. Demonstration of Community Connect Database.  Discussion Only (Lynn Schofield-Dahl and Samantha Evangelho)

They explained that the database is paid for by the state and is made specifically for libraries.  It is a way to look at and understand demographic information for our town.  They talked about the various parts of the database and what they mean and how we can use that information.

VII. CITIZEN PARTICIPATION: Items raised under this portion of the Agenda cannot be acted upon until notice provisions of Nevada’s Open Meeting Law have been completed. Therefore, any action on such items must be considered at a later meeting.

None present.

VIII. ANOUNCEMENTS:

1.  “Out Damned Spot” Shakespeare Festival, Saturday, Nov 8th at 11am and 2pm
2.  Board Meeting  Wed. November 19th, 7pm. One board member has a conflict.  Lynn will check with the rest of board members to confirm their schedules and see if the meeting date needs to be changed.

IX. ADJOURNMENT:

Jeff Breeden moved to adjourn.  Valerie McNay seconded.  Motion carried.

Meeting adjourned at 8:43pm.

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