Library Board Minutes for October 2011

BOULDER CITY LIBRARY BOARD OF TRUSTEE MEETING

October 19, 2011

MEMBERS PRESENT: Amy Carvalho, Gary Berger, Ed Barrow, Valerie McNay and Beth Molberg. Also present: Library Director, Lynn Schofield-Dahl; Reference and Electronic Services Librarian, Deanna Duffy; and Circulation Librarian, Carolyn Rehder.

The regular meeting of the Library Board of Trustees was called to order at 7:04 p.m. by Chairman Amy Carvalho.

I. CONSENT AGENDA: Matters considered routine by the Board of Trustees and which may be enacted in one motion. Any item, however, may be discussed separately per Board Member request. Any exceptions to the Consent Agenda must be stated prior to approval.

Lynn presented Change pages for expenses.

Valerie asked about the Century Link bills, those are phone system, internet access, and long distance. They’re all paid out of the same bill, but the county requires different line items for the different areas.

Valerie also asked about the Las Vegas Review Journal cost. Lynn explained that the rate we pay is the library rate for the publication.

Valerie also asked about the insurance refund again. Lynn explained that the first Workers Comp bill of the year is based on a projected number of hours that all the employees are likely to work. The second bill of the year is based on an accounting of how many hows the employees actually worked. At that point, the library is either given a refund or a bill for the difference.

Gary Berger moved, and Beth Molberg seconded the approval of the Consent Agenda and the

approval of the vouchers submitted for the previous month submitted prior to and at the

meeting. Motion Carried.

1. ADOPTION OF AGENDA

2. ACCEPTANCE OF THE MINUTES OF THE REGULAR MEETING OF OCTOBER 19, 2011.

3. EXPENSES OF THE PREVIOUS MONTH.

II. INTRODUCTION OF NEW TRUSTEE, ED BARROW

Ed moved to BC in 1979, he’s been involved in many programs and boards in town. He, his wife, and their children all went to high school here. He is a corporate real estate agent for 7-11.

III. CITIZEN PARTICIPATION: Items raised under this portion of the agenda cannot be acted upon until notice provisions of Nevada’s Open Meeting Law have been completed. Therefore, any action on such items must be considered at a later meeting.

No comments from the public.

IV. STAFF REPORTS:

1. Director: Lynn has two small updates on the personnel part of the report. Katie Jones has resigned, again. Fran Haraway will be coming back as a substitute in November.

Valerie got to see the website, and she’s wondering if website stats could be included in the reports. She also asked if the audit had started yet. Lynn said that it has and she’ll be dropping more information off to the Auditors on Friday. The audit will be distributed to the board in December. Valerie also asked if NLA was still not offering much for trustees. Lynn said there is still not much offered for Trustees at NLA, and that ALA in Anaheim this summer and in Las Vegas in a couple of years would be far better options.

2. Carolyn – Talking about McNaughton Books. She’s been here for 25 years. McNaughton is a rental program through Brodart. We can purchase once or twice a year for $2 each as long as she’s buying more than 100 books. Less than 100 books would be $3 per book.

Carolyn gets a catalog once a month that she goes through and pick books to order. Current price is about $9,600K a year for 50 ‘books’ a month. A $26 book counts as two books, so 50 ‘books’ is really closer to 25 books. All she has to add is: barcode, alarm, RFID tag, and spine label.

V. REPORT/DISCUSSION/ACTION POSSIBLE:

1. Policy Committee Report – For Ed’s benefit, Gary explained what the purpose of the committee is and who is on the committee. The committee members are still talking about personnel issues. They’re working towardsthe Director being exempt, Librarians being exempt, and the status of Supervisors/Managers is still being discussed. Gary joked that it’d be 2015 before they finish.

2. Director Evaluation – A few members of the board talked to several members of the staff over the last month. Valerie started off and mentioned the suggestion of ‘Bring a Trustee to Work Day.’ She mentioned an idea of ice cream social, and trying to explain to people that we are our own library district. There was also discussion about the comment box. Staff complained about the city’s poor job of doing maintenance on the library grounds. We take over landscape maintenance in January, so that will change. She didn’t really get much feedback about staff meetings. Mostly she got feedback about the trials and tribulations of dealing with the public. There was chatter about the Youth Department’s Fancy Nancy party. Valerie thought it was fun and that she got to meet several people she hadn’t met before.

Gary also met with 3 staff members. He thought it was interesting. He said that the staff were wondering why all of a sudden the board was doing this kind of thing. He said that he brought it up right away. He asked the staff members what they would change if they could. The the three he spoke to were happy with the library. And two of them were happy with Lynn, and the other was ecstatic about Lynn. The feedback about Lynn was all positive, the feedback only non-positive feedback was about minor things that don’t have to do with the library.

Valerie asked if Lynn would do a self evaluation again this year, because she found that very helpful last year. That Lynn does many things that Valerie doesn’t know about.

Lynn will do the self review for the next meeting. Everyone else will also evaluate her and rate 1-5. Lynn’s self-review will be due Nov 4th so that the trustees will have a week and a half to review it and do their evaluations for the next meeting. Everyone will also see last year’s goals and work on creating a new list of goals for the new year. The evaluation comments and ratings will be compiled at the November meeting and finalized in December.

3. Boulder City Social – Amy explained the background, and that she has recused herself from the discussion and vote. Gary said that it’s an excellent marketing device for the businesses involved. But his concern is the appropriateness of doing this at the library. Beth agrees with Gary 100%, she thinks it’s great for the Chamber of Commerce, but not appropriate for the library to be doing this. She just doesn’t think it’s a good fit. Lynn pointed out that one of the things the library is supposed to be doing is supporting the community. Beth’s perspective is that the programs the library does, the reports of those things in various papers, and the people she hears talking about those programs.

Ed doesn’t think that people would be coming to the library with lots of money to buy something like this. He also commented on the appropriateness of it.

Gary Berger moved that the library not enter into a relationship with Boulder City Social to sell BC Deal cards. Beth Molberg seconded. Amy Carvalho abstained. Motion carried.

VI. CITIZEN PARTICIPATION 2:

Beth asked why there are two Citizen Participation items on the agenda. Lynn and Amy explained that the first items was to give people to comment without having to sit through the whole meeting. The second item is to allow people to comment on anything discussed at the meeting.

VII. ADJOURNMENT: Amy Carvalho adjourned the meeting at 8:26 p.m.

Respectfully submitted by S. Lynn Schofield-Dahl from notes made by Deanna Duffy.