Boulder City, NV

Library Board Minutes for October 2012

BOULDER CITY LIBRARY BOARD OF TRUSTEES MEETING

October 17, 2012

MEMBERS PRESENT: Amy Carvalho, Gary Berger, and Valerie McNay.  Also present Library Director Lynn Schofield-Dahl, Adult Services Librarian Deanna Duffy, and staff member Mary Ann Venghaus.

The regular meeting of the Library Board of Trustees was called to order at 7:06 p.m. by Chairman Amy Carvalho.

I. PLEDGE OF ALLEGIANCE

II. CONSENT AGENDA: Matters considered routine by the Board of Trustees and which may be enacted in one motion. Any item, however, may be discussed separately per Board member request. Any exceptions to the Consent Agenda must be stated prior to approval.

Gary would like to add a discussion only item under Reports/Discussion/Action Possible: “Board of Trustees Discussion” he says he’ll be more specific later.

Valerie McNay moved, and Gary Berger seconded approval of the Consent Agenda, the minutes of the regular meeting on September 19 $19,607.11, in vouchers for the previous month, submitted prior to and at the meeting, $3,041.54 in checkbook expenses for the previous month, submitted prior to and at the meeting. Motion carried.

1. ADOPTION OF AGENDA.

2. ACCEPTANCE OF MINUTES OF THE REGULAR MEETING OF SEPTEMBER 19, 2012

3. EXPENSES FROM PREVIOUS MONTH.

III. CITIZEN PARTICIPATION: Items raised under this portion of the Agenda cannot be acted upon until notice provisions of Nevada’s Open Meeting Law have been completed. Therefore, any action on such items must be considered at a later meeting.

No comments at this time.

IV. STAFF REPORTS

1. Lynn handed out change pages for the bills and monthly financial report.  There were no other additions or changes.

2. Valerie asked about an acronym in Lynn’s state library director’s meeting report.

3. Amy asked about Lynn’s note on trustee training in the state library director’s meeting report.  The state library and library association stopped doing trustee training several years ago because of an opinion saying ‘don’t do it’.  There was concern about liability.  Last year that opinion was rescinded and NLA will now be offering trustee training again.  They are working on getting more information.

4.  Valerie asked about the NPS Rangers and their monthly program.  Lynn said that they are short on people and won’t be doing anymore programs until their building construction is done and the programs shift back to there.

V. REPORT/DISCUSSION/ACTION POSSIBLE:

1. Report and Discussion of Personnel Policies (Gary Berger) Action Possible

Gary does not have anything to report, he missed the meeting.  Lynn will report instead.

Lynn reports that they were floundering and were not sure where to go.  At the meeting, they took the Henderson District Libraries personnel policies and started making changes to fit us.  They got about six pages done.  They are still a ways off from being ready to present to the board, but it’s a new plan of attack.

2. Library Director Evaluation (Amy Carvalho)  Action Possible

Lynn gave her self evaluation to everyone.  Gary did get responses from everyone and he came up with averages from everyone’s scores.  He did the math and came up with a combined total score of 142.  It’s an improvement from last year (134) and puts her firmly in the “Significantly Exceeds Expectations” Score.  Gary read off the grades and the averages for each category.

The board discussed goals for Lynn for the coming year.  Gary suggested they do something with polling or surveying of the public to get their opinions.  He did point out that doing surveys is a bad way to gather information, but it’s the best way they have.  There was more discussion about surveys, how to do them, what to do with the results, the need to keep in mind that more feedback is negative, and a way to weigh different types of patrons.  Lynn will check with PUBLIB for feedback from other libraries.

Goals:  Lynn & the Board set goals for her next evaluation in 2013.

Gary Berger moved to approve Lynn’s evaluation and to approve the goals at a future date.  Valerie McNay seconded.  Motion carried.

3. Development of Library 70th Anniversary Committee (Lynn Schofield-Dahl) Action Possible

Lynn would like to have some assistance in planning the library’s 70th anniversary.  Gary and Amy volunteered to help.  Lynn will round up some staff members and is interested in possibly getting some input from the public.  Lynn will come up with a date to meet and email everyone.

4. Approval of BCL Calendar for 2013 (Lynn Schofield-Dahl) Action Possible

Gary moved to approve the 2013 calendar which is the same as we’ve been doing with the exception of adding a staff development day.  Amy suggested adding a second staff development day somewhere between Labor Day and Nevada Day.  Valerie seconded.  Motion carried.

5. Board of Trustees Discussion (Gary Berger) Discussion only

Gary said that in his time on the board, he’s seen people come and go.  He thinks everyone has a different sense of responsibility toward the library board.  The board meets once a month, generally on the same night.  He keeps seeing board members not show up for meetings.  He wonders about checking with the county to see what the rules are for attendance at meetings.  What are the definitions for excused and unexcused.  He thinks that if they like what they find, the board should adopt, and if they don’t then they should create their own attendance rules.

Gary said that he feels a responsibility to the board and he feels the need to be here.  He commented that Valerie’s schedule is easier to work with because they know when she will be out of town, and that otherwise she will be at the meetings.  The problem, as he see it, is more the people who forget or plan something else and not tell anyone they will not be at the meeting.  Gary wants people on the board who will show up at the meetings and be ready to work.

Lynn thinks that there is a disconnect between interest in serving and commitment to serving.  Amy said that part of the problem is that there is no policy and no enforcement.

Lynn said that her November article for the Boulder City Magazine will be about trustee recruitment.  She then talked about re-enforcing the idea that it’s one meeting a month and generally on the third Wednesday and that anyone applying needs to be able to come to the meetings.

Lynn said she will talk to Tom Fay at Henderson and Rob Morse at LVCCLD and find out what they do about Board Recruitment.

Lynn still has the contact information for the people who applied last time there was an opening, and will contact them.  Amy liked that idea, and again said that it needs to be stressed to them, that if appointed they need to be able to come to the meetings.

Gary and Amy agree that if there are no current standards, then some need to be created.

VI. CITIZEN PARTICIPATION: Items raised under this portion of the Agenda cannot be acted upon until notice provisions of Nevada’s Open Meeting Law have been completed. Therefore, any action on such items must be considered at a later meeting.

Mary Ann asked if there is a set number of board members.  The answer is yes, 5.  Neither Lynn nor the Board are sure who set that number.

Mary Ann also asked if there was a reason to do a 70th anniversary, so soon after the 10th anniversary in the building, rather than waiting until the 75th.  Lynn said momentum.  It’s a way to remind the public about us and get them to keep us in mind.  Also, the Summer Reading Program theme this year is Archeology and Dig Into History, and this is a way to tie all those things together.

VII. ANOUNCEMENTS

The November meeting will be Tuesday, the 13th at 5pm.  Gary is unable to do Wednesday the 14th.  There will be an abbreviated agenda to approve the bills.

VIII. ADJOURNMENT: Amy Carvalho adjourned the meeting at 8:34.

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