Library Board Minutes for May 2011

BOULDER CITY LIBRARY BOARD OF TRUSTEES MEETING
May 19, 2011

MEMBERS PRESENT: Amy Carvalho, Doug Haag, Gary Berger, and Valerie McNay.  Also present staff member Stanna Musick, Library Director Lynn Schofield-Dahl, Reference and Electronic Services Librarian Deanna Duffy.

The regular meeting of the Library Board of Trustees was called to order at 7:15 p.m. by Chairman Amy Carvalho.

I. CONSENT AGENDA: Matters considered routine by the Board of Trustees and which may be enacted in one motion. Any item, however, may be discussed separately per Board member request. Any exceptions to the Consent Agenda must be stated prior to approval.

There was a correction to the agenda.  Item #2 under Staff Reports, Pat Burke, Overdues Coordinator is being deleted.  She gave her presentation last month.

Gary Berger moved, and Doug Haag seconded approval of the Consent Agenda with the change to the Agenda, the minutes of the regular meeting on April 13, $31,281.88 in vouchers for the previous month, submitted prior to and at the meeting, $370.64 in checkbook expenses for the previous month, submitted prior to and at the meeting. Motion carried.

1. ADOPTION OF AGENDA.

2. ACCEPTANCE OF MINUTES OF THE REGULAR MEETING OF APRIL 13, 2011

3. EXPENSES FROM PREVIOUS MONTH.

II. CITIZEN PARTICIPATION: Items raised under this portion of the Agenda cannot be acted upon until notice provisions of Nevada’s Open Meeting Law have been completed. Therefore, any action on such items must be considered at a later meeting.

No comments from the public.

III. STAFF REPORTS:

1. Lynn handed out change pages for bills and the expenses so far this year.

2. Lynn hired a shelver today, he’ll start on June 6^th.  He’s a shelver at HDPL so he’s already trained in shelving and will just need to learn our layout.

3. Valerie likes the idea of changing to just a shelf of books for sale rather than an big annual book sale.  Amy asked if this would be something that volunteers would manage or if we can manage it with just the staff.  Lynn thinks that just the staff can do it.

4. Valerie asked about the difference between the computer circulation and the manual circulation. Lynn explained that computer circulation is the things that are checked out through the computer.  The manual circulation is the magazines, and some paperbacks that patrons sign for and staff manually checks out to them.  The Total circulation is the combination of the two.

5. There was a short discussion about trustee recruitment.

6. Valerie commented that the PC Reservation project sounds great.

IV. REPORT/DISCUSSION/ACTION POSSIBLE:

1. Report from the Policy Committee (Report only, no action required) – Gary Berger

Gary reported that the main intent of their latest committee meeting was to address the specific lack of policy and procedures defining employee definitions, descriptions, titles, etc.  The committee members have homework assignments to do before their next meeting.  These are all basic human resource issues that have never been addressed.

Stanna commented that after two years she’s just now feeling comfortable with her knowledge level, and that the staff here is really good and that people are helpful.

Gary continued that there’s not been favoritism in advancement, but they’re going to put concrete rules in place to prevent it.  Gary thinks they’ll be spending several months on this topic.

Amy said that she believes the committee is up to the task.

2.  Discussion & Approval of Final Budget  FY11-12 (Action Required) – Lynn Schofield-Dahl

Lynn reported that the budget is based on 3% raises for most of the staff, with 5% for a few (Kim, Seth, and Mary Lou) staff members to make their pay more equitable with the rest of the staff.  The total for staff for the proposed budget is actually a little lower than the approved budget for the current fiscal year because of staff losses on the higher end.  This lower than the current year total includes raising a couple of staff from 20 hours to 22 hours, and the addition of two new part time positions.  The two new positions will be a new substitute and an additional person in youth services at 18 hours.  The children’s department wants to do more off-site outreach children’s programs (new mothers at St. Judes, schools, etc.) and this new position will allow them to do that and still maintain coverage in the children’s department.  It will also allow them coverage at times where there is currently no one in that department.

Doug asked just to make sure the 3% staff increase is the only raise, there’s not a step raise on top of that.  Lynn said yes, he is correct, there is not a step increase, it is just the 3%.

Amy asked if all the professional positions require a master’s degree in library science.  Lynn said, yes or equivalent in some other relevant field.

Gary Berger moved to approve the Final Budget for FY11-12.  Doug Haag seconded.

Motion carried.

3.  Discussion of C-Tax, C-Tax Agreement & Approval of C-Tax Agreement. (Action Required)– Lynn Schofield-Dahl

Lynn showed a power point slide show that was sent out her explaining the situation with the Consolidated Tax and the history of how we got here.  The board read through the slides.  Approval of this agreement won’t impact the 11-12 fiscal tax, it’ll be the 12-13 taxes that will be impacted, and not by much.

In the past, the C-Tax has gone to wherever there was growth in Clark County.  We were not getting much because Boulder City did not have anywhere near the amount of growth that Las Vegas and Henderson did.  Under the new agreement, we still will not get much, but it would be approximately an $8,000 increase in FY12-13.

Gary Berger moved to approve the C-Tax Agreement.  Doug Haag seconded. Motion carried.

4.  Board Member Recruitment.  (Discussion) – Amy Carvalho

Lynn reported that Ann Langevin has turned in an application and that Lenore Hemphill is considering it.

Lynn said that she would like to have the applications by our June board meeting, so that she can get them to the county and allow them plenty of time to get filling our vacancy on the County Commission’s agenda.

Gary said that he would like to see more business knowledge on the board.

5.  Discussion & Approval of Automation Agreement with LVCCLD (Action Required) – Lynn Schofield-Dahl

Lynn reported that this is the same agreement as it has been the last few years.  The only difference is an increase of about $27 from last year to this year.

Gary Berger moved to approve the Automation Agreement with LVCCLD.  Valerie McNay seconded.  Motion carried.

V. CITIZEN PARTICIPATION: Items raised under this portion of the Agenda cannot be acted upon until notice provisions of Nevada’s Open Meeting Law have been completed. Therefore, any action on such items must be considered at a later meeting.

Stanna, as a citizen, thinks it’s interesting that people don’t realize the work goes on in the library.

She appreciates having the opportunity to listen in to the meetings.  As an employee, she loves attending meetings and thanks them all.

VI. ADJOURNMENT: Amy Carvalho adjourned the meeting at 8:20.