Boulder City, NV

Library Board Minutes for June 2013

BOULDER CITY LIBRARY BOARD OF TRUSTEES MEETING

June 19, 2013

MEMBERS PRESENT: Amy Carvalho, Gary Berger, Valerie McNay and Kerry Ahern.  Also present:  Library Director Lynn Schofield-Dahl, Adult Services Librarian Deanna Duffy, and Youth Services Librarian Kim Diehm.

The regular meeting of the Library Board of Trustees was called to order at 7:07 p.m. by Chairman Amy Carvalho.

I. PLEDGE OF ALLEGIANCE

II. CONSENT AGENDA: Matters considered routine by the Board of Trustees and which may be enacted in one motion. Any item, however, may be discussed separately per Board member request. Any exceptions to the Consent Agenda must be stated prior to approval.

Lynn distributed change pages for the financial information that incorporates changes since last week.

Gary asked about the Boulder City Utility bills.  There are two sets this time, for May and June, and that is because last month’s meeting was a week early.  Kerry offered to talk the city about getting the billing date changed to better coincide with the board meetings.

There was a brief discussion about a summer reading program grant.  We will get an answer soon, but won’t be reimbursed for expenditures until fall.

Gary Berger moved to accept, with that change, and Valerie’s McNay seconded approval of the Consent Agenda, the minutes of the regular meeting on May 16th, $54,826.01, in vouchers for the previous month, submitted prior to and at the meeting, $1,772.02 in checkbook expenses for the previous month, submitted prior to and at the meeting. Motion carried.

1. ADOPTION OF AGENDA.

2. ACCEPTANCE OF MINUTES OF THE REGULAR MEETING OF MAY 16, 2013

3. EXPENSES FROM PREVIOUS MONTH.

III. CITIZEN PARTICIPATION: Items raised under this portion of the Agenda cannot be acted upon until notice provisions of Nevada’s Open Meeting Law have been completed. Therefore, any action on such items must be considered at a later meeting.

None present.

IV. REPORTS:

1. Policy Committee Report (Gary Berger) -

Gary announced that the policy committee has not met since the last board meeting, due to vacations and illnesses.  Gary and Lynn have talked about possible meeting dates and they are planning for later in July.  Gary also talked to Kerry about joining the committee, and she has agreed.  She will be replacing Valerie.

2.  PR/Marketing Committee Report (Lynn Schofield-Dahl)

This committee has not met either, for many of the same reasons.

3.  Director’s Report

Lynn does not have anything else to add to her report.

Kim talked about the summer reading program, the number of children and teens signed up, and the many activities they have planned.  She also talked about the Boulder City Hoover Dam Museum’s summer reading program

V. REPORTS/DISCUSSION/ACTION POSSIBLE:

1. Refinancing the Debt Service Bond – Action Possible (Lynn Schofield-Dahl and Hobbs & Ong)

This was discussed last month and then tabled, however the market has changed and is now unfavorable. Hobbs and Ong suggests not moving ahead.

3. Nominations and Elections for Board of Trustee Officers for FY13-14 – Action Required (Lynn Schofield-Dahl)

Amy Carvalho nominated Gary Berger for Chair.  Valerie McNay nominated Amy Carvalho for Vice-Chair.  Gary Berger moved to end nominations.   The slate of officers was elected unanimously.

3. Indebtedness Report – Action Possible (Lynn Schofield-Dahl)

Lynn reported that this is a primarily a boilerplate form that the state barely changes from year to year, but they do change it enough that she the previous year’s form cannot be reused.  Lynn finally received this form from the state late this afternoon. She will have it ready for the July meeting.

4.  Library Director Job Description – Discussion – Action Possible (Amy Carvalho)

Due to illness, Lynn did not get a new proposed version compiled.  Amy suggested holding off at this point and have the new job description take effect in the fall/winter with the evaluation period.  Lynn will get copies of all the proposed drafts and suggestions to Kerry.

5. Board Attendance  – Discussion only (Gary Berger)

Gary had asked for this to be on the agenda and it was inadvertently left off.  It was added at the meeting for Discussion ONLY.

Gary gave Kerry a brief rundown of historical information about the board, and pointed out that for most board members the time commitment is about two hours a month, normally on the third Wednesday.  For committee members there is also another two hours or so per month.

Gary talked about absences from board meetings and the impact that has on the board as a whole, and the potential for problems in running the library if a quorum is not present.  He mentioned that the county does have rules about the number of unexcused absences that are allowed, but that the county does not define excused and unexcused.  Kerry said that the city has the same rule, but that excused and unexcused are defined.  She will provide those definitions to the board.

Gary would like to board to consider a change to the bylaws that would dictate the number of unexcused absences allowed and define excused and unexcused absences.

VI. CITIZEN PARTICIPATION: Items raised under this portion of the Agenda cannot be acted upon until notice provisions of Nevada’s Open Meeting Law have been completed. Therefore, any action on such items must be considered at a later meeting.

None present.

VII. ANOUNCEMENTS:

July meeting will be held on Wednesday, July 24th

 

VIII. ADJOURNMENT: Amy Carvalho adjourned the meeting at 8:27 pm.

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