Boulder City, NV

Library Board Minutes for July 2012

BOULDER CITY LIBRARY BOARD OF TRUSTEES MEETING

July 18, 2012

MEMBERS PRESENT: Amy Carvalho, Gary Berger, Beth Molburg, and Ed Barrow.  Also present Library Director Lynn Schofield-Dahl, Adult Services Librarian Deanna Duffy.

The regular meeting of the Library Board of Trustees was called to order at 7:04 p.m. by Chairman Amy Carvalho.

I. PLEDGE OF ALLEGIANCE

II. CONSENT AGENDA: Matters considered routine by the Board of Trustees and which may be enacted in one motion. Any item, however, may be discussed separately per Board member request. Any exceptions to the Consent Agenda must be stated prior to approval.

Beth Molburg moved, and Ed Barrow seconded approval of the Consent Agenda, the minutes of the regular meeting on June 20, $31,637.41 in vouchers for the previous month, submitted prior to and at the meeting, $357.70 in checkbook expenses for the previous month, submitted prior to and at the meeting. Motion carried.

1. ADOPTION OF AGENDA.

2. ACCEPTANCE OF MINUTES OF THE REGULAR MEETING OF JUNE 20, 2012

3. EXPENSES FROM PREVIOUS MONTH.

III. CITIZEN PARTICIPATION: Items raised under this portion of the Agenda cannot be acted upon until notice provisions of Nevada’s Open Meeting Law have been completed. Therefore, any action on such items must be considered at a later meeting.

IV. STAFF REPORTS

1. Lynn handed out change pages for the bills and monthly financial report.  There were no other additions or changes.

2. Lynn reported that this year’s ALA conference was the best professional conference she has been to in a long time.  She came back with new ideas and talked about a few of the programs she attended.

V. REPORT/DISCUSSION/ACTION POSSIBLE:

1. Election of Officers for the 12-13 FY

Beth Molberg nominated Amy Carvalho as chair again.  Amy Carvalho nominated Gary Berger as Vice-Chair again.  Ed Barrow seconded both nominations.  Motion carried.

2. Report from the Policy Committee (Report, Discussion) – Gary Berger

Gary handed out some research that he has done pointing out that library employees are state employees and that the state employee manual is what is used as the employee manual for all of the other districts that looked at.

There was discussion about whether or not to have comp time.  Several board members disagree over the interpretation of the state rules.  Some believe comp time is a choice of the employee others that the choice to offer comp time or not is the library’s.  All agree that Ms Miller from the county District Attorney’s office will be able to tell them who is correct.

There was more discussion about whether or not to have comp time.

Lynn reported that the majority of comp time currently on the books is because of the current policy on paid holidays, not because of overtime.

There was more discussion about whether or not to have comp time.

Gary said that the policy committee is trying to not to specify everything, unless they have to.  They are trying to leave things a little open.

Beth would like a timeline for moving forward from the policy committee.  She would also like to meet with PBTK and figure out a way to get the unfunded liability figured out fast.

Gary said that the policy committee has been working on this for a year, and that what they brought to the board was completely rejected.  He thinks they now have a better idea of what the board wants and can go back and make those changes fairly easily.  He guessed the committee might have a new proposal in a couple of months.

Gary suggested that Ed come to a policy committee meeting while Valerie is gone.  The next two meetings are July 26th and August 23rd, starting at 5pm.

There was more discussion about whether or not to have comp time.

Gary suggested that to help with the unfunded liability of comp time, the staff should start taking comp time.  This would lower the dollar amount.

There was more discussion about whether or not to have comp time.

Amy asked if Hobbs and Ong has any expertise in this area. Lynn will email Martha at PBTK and Jim Chachas at H&O asking if either of them have any expertise.

There was discussion about NAC rules for paying out comp time when an employee terminates their employment.  It’s paid at the average of their last three years.

Due to board absences and the need to schedule outside parties, the next board meeting will not be on the normally scheduled third Wednesday.

Lynn argued that the current comp time should be grandfathered in.  Beth agreed with that.

3.  Capital Improvement Plan (Discussion, Action Required) – Lynn Schofield-Dahl

Lynn addressed agenda items 3 and 4.  These are boiler plate forms that the board approves each year, with the current numbers filled in.

Amy asked about the Capital Improvement form.  Lynn explained that these numbers are guesses about what the library board might want to transfer from the General Fund into the Capital Improvement fund in the future.  These numbers are adjusted to reality each spring when the budget is set, and then further adjusted to reality each June when the board decides how much money to transfer.

Ed Barrow moved to accept the Capital Improvement Plan.  Beth Molberg seconded.  Motion carried.

4. Debt Management Policy (Discussion, Action Required) – Lynn Schofield-Dahl

Beth Molberg moved to accept the Debt Management Policy.  Ed Barrow seconded.  Motion carried.

VI. CITIZEN PARTICIPATION: Items raised under this portion of the Agenda cannot be acted upon until notice provisions of Nevada’s Open Meeting Law have been completed. Therefore, any action on such items must be considered at a later meeting.

None present.

VII. ANOUNCEMENTS

Lynn will check with outside parties and let everyone know the date of the next meeting.

VIII. ADJOURNMENT: Amy Carvalho adjourned the meeting at 8:17.

 

 

 

BOULDER CITY LIBRARY BOARD OF TRUSTEES MEETING

July 13, 2011

MEMBERS PRESENT: Amy Carvalho, Doug Haag, Gary Berger. Also present member of the public Lenore Hemphill, and Library Director Lynn Schofield-Dahl

The regular meeting of the Library Board of Trustees was called to order at 7:02 p.m. by Chairman Amy Carvalho.

I. CONSENT AGENDA: Matters considered routine by the Board of Trustees and which may be enacted in one motion. Any item, however, may be discussed separately per Board member request. Any exceptions to the Consent Agenda must be stated prior to approval.

Doug made a typographical correction in the minutes.

Gary Berger moved, and Doug Haag seconded approval of the Consent Agenda with the change to the Agenda, the minutes of the regular meeting on June 15, $14,106.10 in vouchers for the previous month, submitted prior to and at the meeting, $750.00 in checkbook expenses for the previous month, submitted prior to and at the meeting. Motion carried.

  1.  ADOPTION OF AGENDA.
  2. ACCEPTANCE OF MINUTES OF THE REGULAR MEETING OF JUNE 15, 2011
  3. EXPENSES FROM PREVIOUS MONTH.

II. CITIZEN PARTICIPATION: Items raised under this portion of the Agenda cannot be acted upon until notice provisions of Nevada’s Open Meeting Law have been completed. Therefore, any action on such items must be considered at a later meeting.

Lenore was pleased that the Land Lease Sale Agreement passed. She said that it was nice to have an opinion and have an informed opinion.

III. STAFF REPORTS:

  1. Lynn handed out change pages for bills and the expenses so far this year.
  2. Lynn added that PC Reservation is up and running and has been for several weeks now. It’s working very well and freeing staff to take care of other things and give more time to the people they’re helping.
  3. J and Lynn are interviewing candiates for the custodial position tomorrow.

IV. REPORT/DISCUSSION/ACTION POSSIBLE:

  1. Election of Officers (Action Required)
    Doug nominated Amy for Chair and Gary for Vice-Chair. Doug motioned for nominations to be closed. Gary seconded. Motion carried.
    Amy noted that while Valerie is not present at the meeting, she had sent an email saying that she wanted Amy to remain as Chair and Gary to be the Vice-Chair.
  2. Report from the Policy Committee (Report, Action Possible) – Gary Berger
    Gary reported that the committee met last month and they are still working on personnel issues. They’ll be working on this for several months, so his report will be about the same every month. They really are making progress though.
  3.  Debt Management Policy (Action Required) – Lynn Schofield-Dahl
    This is required to by the state dept of taxation and must be turned in annually by August 1st. This is mostly an historical report but does also contain a fair amount of information from the budget. This is basically the same document each year where the only change is in the numbers. Lynn prepared the form this year and with approval from Hobbs and Ong. Last year they prepared it.
    Doug moved to approve the Debt Management Policy. Gary seconded. Motion carried.
  4. Indebtedness Report & 5-Year Capital Improvement Plan (Action Required) – Lynn Schofield-Dahl
    This is another boiler plate form from the state that Lynn puts numbers into. It is mostly an historical report but does also contain a fair amount of information from the budget. The board fixed several typos and Lynn reprinted prior to approval.
    Doug Haag moved to approve the Indebtedness Report and 5-Year Capital Improvement Plan. Gary Berger seconded. Motion carried.

V. CITIZEN PARTICIPATION: Items raised under this portion of the Agenda cannot be acted upon until notice provisions of Nevada’s Open Meeting Law have been completed. Therefore, any action on such items must be considered at a later meeting.

Gary said he thinks Doug has been an asset in knowledge and abilities to the Boulder City Library Board of Trustees and he’s enjoyed the time with Doug and would like to thank him. Amy seconded the non-motion. Doug said that he enjoyed Gary’s party and Gary said he intends to do it again.

VI. ADJOURNMENT: Amy Carvalho adjourned the meeting at .

 

Powered by WordPress | Designed by Elegant Themes