Library Board Minutes for July 2011

BOULDER CITY LIBRARY BOARD OF TRUSTEES MEETING
July 13, 2011

MEMBERS PRESENT:  Amy Carvalho, Doug Haag, Gary Berger.  Also present member of the public Lenore Hemphill, and Library Director Lynn Schofield-Dahl

The regular meeting of the Library Board of Trustees was called to order at 7:02 p.m. by Chairman Amy Carvalho.

I. CONSENT AGENDA: Matters considered routine by the Board of Trustees and which may be enacted in one motion. Any item, however, may be discussed separately per Board member request. Any exceptions to the Consent Agenda must be stated prior to approval.

Doug made a typographical correction in the minutes.

Gary Berger moved, and Doug Haag seconded approval of the Consent Agenda with the change to the Agenda, the minutes of the regular meeting on June 15, $14,106.10 in vouchers for the previous month, submitted prior to and at the meeting, $750.00 in checkbook expenses for the previous month, submitted prior to and at the meeting. Motion carried.

1. ADOPTION OF AGENDA.

2. ACCEPTANCE OF MINUTES OF THE REGULAR MEETING OF JUNE 15, 2011

3. EXPENSES FROM PREVIOUS MONTH.

II. CITIZEN PARTICIPATION: Items raised under this portion of the Agenda cannot be acted upon until notice provisions of Nevada’s Open Meeting Law have been completed. Therefore, any action on such items must be considered at a later meeting.

Lenore was pleased that the Land Lease Sale Agreement passed.  She said that it was nice to have an opinion and have an informed opinion.

III. STAFF REPORTS:

1. Lynn handed out change pages for bills and the expenses so far this year.

2. Lynn added that PC Reservation is up and running and has been for several weeks now.  It’s working very well and freeing staff to take care of other things and give more time to the people they’re helping.

3. J and Lynn are interviewing candidates for the custodial position tomorrow.

IV. REPORT/DISCUSSION/ACTION POSSIBLE:

1. Election of Officers (Action Required)

Doug nominated Amy for Chair and Gary for Vice-Chair.  Doug motioned for nominations to be closed.  Gary seconded.  Motion carried.

Amy noted that while Valerie is not present at the meeting, she had sent an email saying that she wanted Amy to remain as Chair and Gary to be the Vice-Chair.

2. Report from the Policy Committee (Report, Action Possible) – Gary Berger

Gary reported that the committee met last month and they are still working on personnel issues.  They’ll be working on this for several months, so his report will be about the same every month.  They really are making progress though.

3.  Debt Management Policy (Action Required) – Lynn Schofield-Dahl

This is required to by the state dept. of taxation and must be turned in annually by August 1st.  This is mostly an historical report but does also contain a fair amount of information from the budget.  This is basically the same document each year where the only change is in the numbers.  Lynn prepared the form this year and with approval from Hobbs and Ong.  Last year they prepared it.

Doug moved to approve the Debt Management Policy.  Gary seconded.  Motion carried.

4.  Indebtedness Report & 5-Year Capital Improvement Plan (Action Required) – Lynn Schofield-Dahl

This is another boiler plate form from the state that Lynn puts numbers into.  It is mostly an historical report but does also contain a fair amount of information from the budget.  The board fixed several typos and Lynn reprinted prior to approval.

Doug Haag moved to approve the Indebtedness Report and 5-Year Capital Improvement Plan.   Gary Berger seconded.  Motion carried.

V. CITIZEN PARTICIPATION: Items raised under this portion of the Agenda cannot be acted upon until notice provisions of Nevada’s Open Meeting Law have been completed. Therefore, any action on such items must be considered at a later meeting.

Gary said he thinks Doug has been an asset in knowledge and abilities to the Boulder City Library Board of Trustees and he’s enjoyed the time with Doug and would like to thank him.  Amy seconded the non-motion.  Doug said that he enjoyed Gary’s party and Gary said he intends to do it again.

VI. ADJOURNMENT: Amy Carvalho adjourned the meeting at 7:32 p.m.