Library Board Minutes for January 2012

BOULDER CITY LIBRARY BOARD OF TRUSTEES MEETING
January 18, 2012

MEMBERS PRESENT: Amy Carvalho, Gary Berger, Valerie McNay, and Ed Barrow.  Also present Library Director Lynn Schofield-Dahl, and Reference and Electronic Services Librarian Deanna Duffy.

The regular meeting of the Library Board of Trustees was called to order at 7:02 p.m. by Chairman Amy Carvalho.

I. PLEDGE OF ALLEGIANCE

II. CONSENT AGENDA: Matters considered routine by the Board of Trustees and which may be enacted in one motion. Any item, however, may be discussed separately per Board member request. Any exceptions to the Consent Agenda must be stated prior to approval.

Valerie asked for clarification about “reports mode in iii is broken” in the minutes from December.  She wanted to know what iii was.  Iii is the circulation system we use.

Gary Berger moved, and Valerie McNay seconded approval of the Consent Agenda, the minutes of the regular meeting on December 14, $16,907.29  in vouchers for the previous month, submitted prior to and at the meeting, $280.38 in checkbook expenses for the previous month, submitted prior to and at the meeting. Motion carried.

1. ADOPTION OF AGENDA.

2. ACCEPTANCE OF MINUTES OF THE REGULAR MEETING OF DECEMBER 14, 2011

3. EXPENSES FROM PREVIOUS MONTH.

III. CITIZEN PARTICIPATION: Items raised under this portion of the Agenda cannot be acted upon until notice provisions of Nevada’s Open Meeting Law have been completed. Therefore, any action on such items must be considered at a later meeting.

None present.  Gary asked about Citizen Participation.  He wanted to know if people usually come to meetings.  Deanna said that in her experience, there have been more in the last year or two than in the previous decade combined.  He asked if there would be any value in trying to get people to come to meetings.  Gary suggested that for the building anniversary in March the board do an open house for the meeting.

The March Chamber of Commerce Mixer will be held at the library and the focus at the Mixer will be the Library.  The board and Lynn plan to attend and encourage people to come to the board meeting the next week.  Lynn also suggested handing out bookmarks when people check out books to publicize the open house

IV. STAFF REPORTS

1. Lynn handed out change pages for the bills and monthly financial report.

2. Lynn reported that we waived about $445 in fines in December, and that the reaction from Emergency Aid told us that the program was really successful for them.

3. Gary asked about the database usage statistics.  He wanted to know if they included log ins at home.  They do.

4. Valerie commented on the Overdrive statistics and that it’s good to see that teens are using the ebooks.

5. Lynn just received all the paperwork to begin working on the next budget cycle.

6. Valerie asked about the upcoming LVCCLD policy changes, and if we have to go along with them.  We don’t.

7. Computer Classes – Samantha Bigger

Samantha started off by teaching four classes.  She has since added two more.  The public seems very happy with the classes.  She tries to keep the classes to about an hour, and has been getting very good feedback.  She then sees those people come in and use what they learned.  Most of the students are older/seniors.  She has suggested purchasing a couple of trackballs for the public computers, to replace the mice.  One of the problems that seniors run into is that some of them shake too much to use a mouse.

Sam is looking at the Universal Class classes and is considering taking a group of students through one of those, such as Computer Basics.  She is also thinking about doing a class or presentation on Overdrive.

She also talked about the computers that she is building and how those are replacing staff computers now and will replace the public computers later.  She also mentioned that in the next couple of years we will have to upgrade from Windows XP to a newer version of Windows.

V. REPORT/DISCUSSION/ACTION POSSIBLE:

1.  Report from the Policy Committee (Report only, no action required) – Gary Berger

Gary was not at the policy committee meeting, so Lynn will present.  She, Carolyn, and Kim focused their discussion on the LVCCLD policy changes.

LVCCLD is changing from 3 renewals to unlimited renewals.  They recommend that the board not change this.

LVCCLD is eliminating the limit of 7 high demand items, such as DVDs.  The limit will be a total of 50 items of any type.  They recommend that the board not change this.

LVCCLD is now going to allow multiple holds on a single title.  They recommend that the board allow this.

LVCCLD is changing from a limit of 20 titles on hold to a 25 item limit.  They recommend that the board allow this.

LVCCLD is changing from a limit of 5 items for Non-residents and out of state card holders to a limit of 50 items to match resident limits.

We do not allow anyone without a local address to check out items at all.  It should be possible for LVCCLD to keep these restrictions in place. They recommend that the board keep the limit at 0 items.

The board agrees with the policy committee recommendations.

Gary Berger moved to support the policy committee in their decisions concerning LVCCLD’s new directive.  Ed Barrow seconded.  Motion carried.

1.  10th Anniversary in Building Celebration? (Discussion, Action Required) – Lynn Schofield-Dahl

This building opened on March 20, 2002 and the library district was formed on March 16, 1943.  Lynn has done some research on what other libraries have done to celebrate anniversaries.  She is looking at doing a year long series of events and programs.  She has done some research on what movies came out in 2002 and is considering presenting a movie a month off that list.  She is also considering doing something with books, both adult and children’s, which came out in 2002.  There is also the possibility of a new logo design for library cards and various promotional items.

Amy liked the idea of an open house at the March 21st board meeting.  She also liked the book and movie ideas.  She and Gary both volunteered to help.  She later pointed out that March is Literacy Month and Nevada Reading Week.

Lynn will talk to the people at the Post Office about a commemorative stamp or envelope.

Ed asked for Lynn to come up with some ideas and present a monthly plan at the next meeting.  Gary suggested giving Lynn some money to start her year long planning with.  Lynn will include a proposed budget at the next meeting as well.

Gary Berger moved to give Lynn $500 to continue to plan celebratory occasions for the balance of this year and into the next.  Ed Barrow seconded.  Motion carried.

VI. TRUSTEE TRAINING

Tabled until next month with the full meet

VII. CITIZEN PARTICIPATION: Items raised under this portion of the Agenda cannot be acted upon until notice provisions of Nevada’s Open Meeting Law have been completed. Therefore, any action on such items must be considered at a later meeting.

Valerie asked if the library could be involved in the new solar project the city is working on.  Lynn will check into this.

Gary hosted a BBQ last year for the staff.  He is planning to do so again this year, sometime during May, but does not have exact dates yet.

Amy reminded everyone that the next meeting is February 15th and the next Policy Committee meeting is February 9th.

VIII. ADJOURNMENT: Amy Carvalho adjourned the meeting at 8:33.