Library Board Minutes for February 2012

BOULDER CITY LIBRARY BOARD OF TRUSTEES MEETING February 15, 2012

MEMBERS PRESENT: Gary Berger, Valerie McNay, Beth Molburg, and Ed Barrow.  Also present Library Director Lynn Schofield-Dahl, and Reference and Electronic Services Librarian Deanna Duffy.

The regular meeting of the Library Board of Trustees was called to order at 7:02 p.m. by Vice-Chairman Gary Berger.

I. PLEDGE OF ALLEGIANCE

II. CONSENT AGENDA: Matters considered routine by the Board of Trustees and which may be enacted in one motion. Any item, however, may be discussed separately per Board member request. Any exceptions to the Consent Agenda must be stated prior to approval.

Beth asked about the policies that were updated at the last meeting, in regards to a problem she had with a hold. She was satisfied with her answer.

Beth Molburg moved, and Valerie McNay seconded approval of the Consent Agenda, the minutes of the regular meeting on January 18, $23,353.26  in vouchers for the previous month, submitted prior to and at the meeting, $2,861.38 in checkbook expenses for the previous month, submitted prior to and at the meeting. Motion carried.

1. ADOPTION OF AGENDA.

2. ACCEPTANCE OF MINUTES OF THE REGULAR MEETING OF JANUARY 18, 2012

3. EXPENSES FROM PREVIOUS MONTH.

III. CITIZEN PARTICIPATION: Items raised under this portion of the Agenda cannot be acted upon until notice provisions of Nevada’s Open Meeting Law have been completed. Therefore, any action on such items must be considered at a later meeting.

None present.

IV. STAFF REPORTS

1. Lynn handed out change pages for the bills and monthly financial report.

2. Valerie thinks it’s exciting that the architect got back to Lynn and that it is possible to put solar panels on the roof.

3. There was discussion about the Gold Star Mother medallion that Lynn mentioned in her written report.

4. Valerie commented on the massive increase in Overdrive usage and on the universal class article in BC Magazine.

5. Cataloging and Processing – Anne Karr

Anne explained what the processing department does.  They do receiving, assigning call numbers to items, printing cards and labels, putting the labels on the books, covering books, adding barcodes and RFID tags, entering into iii and OCLC.  There are four people in the department, and with the recent reorganization some of them are learning new skills.

There have been some hold ups lately.  The RFID encoding pad hasn’t been working and there have been printer problems.  Those have been partly solved and they are mostly back to normal, but still learning the new work flow.

Valerie asked about the reorganization and how that’s going.  Anne mentioned again that they’ve had technical problems disrupting their work since the change, so they have not had a chance to settle in yet.

V. REPORT/DISCUSSION/ACTION POSSIBLE:

1.  Anniversary Celebration (Discussion, Action Required) – Lynn Schofield-Dahl

Lynn is going to hold off on some of the ideas from last month’s brainstorming, and save them for the 70^th Anniversary.

Lynn is thinking about asking a retired staff member and former board member to talk about the building of the library.  She is waiting for a response from BCHS about having their strings players perform at the March Open House.  She is talking with Grandma Daisy’s, Von’s and Albertson’s about food.  She has more of a mixer type of gathering in mind.  She has a list of people to invite.

The board will have to conduct business next month.   Lynn is thinking about a short meeting at 6:15 to give them time to finish before the mixer/open house at 7pm.

Lynn is planning to use this celebration to start building up to the 70^th anniversary next March.

Lynn does not have a cost estimate yet, but she thinks the mixer will probably cost about half of the money that was allocated at the last meeting.

Gary asked about the library card redesign.  Lynn would like to introduce a new library card next March.

Lynn would like to get an address sign for Adams Blvd identifying the library.

Beth asked about the comment box, and if the board could see the comments.  Comments that Lynn has responded to are in the binder next to the comment box and anyone can read them.

2. Report from the Policy Committee (Report) – Gary Berger

Gary reported that the Policy Committee meets for about an hour and a half each month. He said if they met full time they’d be done much faster.  Gary thinks they are about 1/3 done.  They are discussion how to present what they have to the board, and are thinking about doing it in chunks rather than waiting until it is entirely done.

One of the hot button issues as their last meeting was overtime.  In the past overtime was paid at 1 hour of comp time for 1 hour of overtime work.  This has to be changed to at least 1.4 hours of comp time for an hour of overtime work.

They are trying to make the new policies clear and simple while still covering everything that needs to be covered.

3. Review of Policy Documents for Approval (This is a potential agenda item.  Discussion, Action Possible) – Gary Berger

No Policy Documents for Approval.

VI. TRUSTEE TRAINING

Tabled.

VII. CITIZEN PARTICIPATION: Items raised under this portion of the Agenda cannot be acted upon until notice provisions of Nevada’s Open Meeting Law have been completed. Therefore, any action on such items must be considered at a later meeting.

None present.

VIII. ANOUNCEMENTS

Valerie did notice the parking lot lines.  They look good.

The Chamber of Commerce Mixer is the 14^th, the week before the board meeting.  It will probably be at 5:30 and will be used to promote the Library open house/mixer the following week.

Beth asked about staff name tags.  They are in progress and should be done by next month.

IX. ADJOURNMENT: Beth Molburg moved to adjourn the meeting at 8:05.  Valerie McNay seconded.  Motion carried.