Boulder City, NV

July Library Trustees Board Meeting

BOULDER CITY LIBRARY BOARD OF TRUSTEES MEETING

July 31, 2013

MEMBERS PRESENT: Amy Carvalho, Gary Berger, and Kerry Ahern.  Also present:  Library Director Lynn Schofield-Dahl,

The regular meeting of the Library Board of Trustees was called to order at 7:03 p.m. by Chairman Gary Berger.

I. PLEDGE OF ALLEGIANCE

II. CONSENT AGENDA: Matters considered routine by the Board of Trustees and which may be enacted in one motion. Any item, however, may be discussed separately per Board member request. Any exceptions to the Consent Agenda must be stated prior to approval.

Lynn distributed change pages for the financial information that incorporates changes since last week.

Amy Carvalho moved to accept, and Kerry Ahearn seconded approval of the Consent Agenda, the minutes of the regular meeting on June 19, $41,566.71, in vouchers for the previous month, submitted prior to and at the meeting, $2,067.6 in checkbook expenses for the previous month, submitted prior to and at the meeting. Motion carried.

1. ADOPTION OF AGENDA.

2. ACCEPTANCE OF MINUTES OF THE REGULAR MEETING OF June 19, 2013

3. EXPENSES FROM PREVIOUS MONTH.

III. CITIZEN PARTICIPATION: Items raised under this portion of the Agenda cannot be acted upon until notice provisions of Nevada’s Open Meeting Law have been completed. Therefore, any action on such items must be considered at a later meeting.

None present.

IV. REPORTS:

1. Policy Committee Report (Gary Berger) – Gary announced that as Policy Committee Meeting has been scheduled, and there will be more to report next month.

2.  PR/Marketing Committee Report (Lynn Schofield-Dahl) – Lynn reported that the PR Marketing Committee is in the same situation.

3.  Director’s Report

V. REPORTS/DISCUSSION/ACTION POSSIBLE:

1. The Year End Financial Reports including the Indebtedness Report for FY12-13, the 5-Year Capital Improvement Pan and the Fiscal Summary Report were all reviewed.

Amy Carvalho moved to accept, and Kerry Ahearn seconded approval of the annual financial reports.  Motion carried.

2. Board Attendance  – Discussion.  Action possible. (Gary Berger)

Gary Berger led a lengthy discussion about Attendance of Board Members.  The group discussed the County Commissioners’ rule that after a member of a committee has 3 unexcused absences from that committee, the member is removed from his/her duties on that committee.  However, the word “unexcused” is not defined.  After considerable discussion, the Board came to the consensus that perhaps the reason for missing a meeting is not the primary concern, but rather the quantity of missed meetings is the issue at hand.  Gary Berger asked Kerry Ahearn to draft an amendment for the Board By-Laws addressing Board Member attendance to be considered at the next meeting.

VI. CITIZEN PARTICIPATION: Items raised under this portion of the Agenda cannot be acted upon until notice provisions of Nevada’s Open Meeting Law have been completed. Therefore, any action on such items must be considered at a later meeting.

None present.

VII. ANOUNCEMENTS:

The August meeting will be held on Wednesday, August 21 at 7 p.m.

 

VIII. ADJOURNMENT: Gary Berger adjourned the meeting at 8:53 pm.

Submitted by Lynn Schofield-Dahl

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