Boulder City, NV

February Board of Trustees Meeting

BOULDER CITY LIBRARY BOARD OF TRUSTEES MEETING

February 19, 2014

 MEMBERS PRESENT: Gary Berger, Amy Carvalho, Valerie McNay, Kerry Ahearn, and Jeff Breeden.  Also present Library Director Lynn Schofield-Dahl, and Adult Services Librarian Deanna Duffy.

The regular meeting of the Library Board of Trustees was called to order at 7:03 p.m. by Chairman Gary Berger.

I. PLEDGE OF ALLEGIANCE: Led by Jeff Breeden.

II. INTRODUCTION OF NEW TRUSTEE:  Jeff Breeden

Jeff was appointed at the February 4th county commission meeting to fill the remainder of Beth Molburg’s term.  He can then let the county know that he would like to continue.  He is in Rotary with Lynn and Kerry.  Gary then had everyone go around the room introducing themselves.

III. CONSENT AGENDA: Matters considered routine by the Board of Trustees and which may be enacted in one motion. Any item, however, may be discussed separately per Board member request. Any exceptions to the Consent Agenda must be stated prior to approval.

Lynn distributed change pages for the bills and financial information.

Gary asked about the landscaping charge and there was discussion about that.  Lynn       will do an RFP for that again.

Valerie McNay moved to approve, and Amy Carvalho seconded approval of the Consent Agenda, the minutes of the regular meeting on December 18, $28,599.34, in vouchers for the previous month, submitted prior to and at the meeting, $4,162.64 in checkbook expenses for the previous month, submitted prior to and at the meeting. Motion carried.

1. ADOPTION OF AGENDA.

2. ACCEPTANCE OF MINUTES OF THE REGULAR MEETING OF JANUARY 15, 2014

3. EXPENSES FROM PREVIOUS MONTH.

III. CITIZEN PARTICIPATION: Items raised under this portion of the Agenda cannot be acted upon until notice provisions of Nevada’s Open Meeting Law have been completed. Therefore, any action on such items must be considered at a later meeting.

None Present.

Gary briefed the board on a conversation he and Lynn had with representatives from the United Methodist church.  They have been having their services in the Senior Center, and are looking to build a new building of their own.  They would like to use the building that the Boys and Girls Club was in, for several years.  They are aware that the library would like that land for parking eventually, and think they would be out of there before then.  The City owns that building and the land and they will have to talk to the City.  However, Gary and Lynn are fine with that idea.  This was just preliminary informal discussion.

IV. REPORTS:

1. Policy Committee Report (Gary Berger) –

Gary distributed handouts about the amphitheater rules and contract.  There was discussion about the staffing fee and combining it into the hourly fee, rather than having it separate.  The concern was that groups might try to avoid paying for staffing, and that if the staffing cost is already built in there would be less potential conflict.

No action can be taken on this tonight, but they are discussion suggestions that can be incorporated into a new document that could be adopted next month.  Anyone with concerns and suggestions needs to email them to Lynn for incorporation.

Lynn handed out the personnel policy as it stands, for board review for next month.  Again, email questions and comments to Lynn.  The policy committee will review them and try to address them before the next board meeting.  This will allow the board to adopt a clean policy then.

2.  PR/Marketing Committee Report (Lynn Schofield-Dahl) –

This has stalled since there was no winner chosen from the logo design contest.  Lynn will get the display case booked to display the entries.

Deanna talked about the winter reading program.

3.  Director’s Report (Lynn Schofield-Dahl) –

There was a discussion about the United Methodist church again.

Mary McCoy, the wife of the previous library director, is ill.  Lynn will send something from the board, and the staff will send something.

Kerry asked about the Overdrive numbers and the difference between Kindle and epub downloads.  The best guess as to why Kindle numbers have dropped in comparison to epub is that tablet devices can do both.  Since people are already in Overdrive to check out items, it’s easy to read there as well.  Additionally, there are more titles available in epub than there are in Kindle formats.

There was a question about board members meeting one on one with staff.  This will happen in late March and early April.

Valerie asked about the effect of changing the levies.  There won’t be much of one, because the overall levy would stay the same.  Lynn will have estimated tax money numbers from the state in a couple of weeks.

VI. REPORTS/DISCUSSION/ACTION POSSIBLE:

1. Discussion of Trustee Recruitment – Action Possible (Lynn Schofield-Dahl

The board is still looking for someone to replace Amy in a few months.  Judith Hoskins who came to last month’s meeting is still a possibility.  Additionally, Susan Cameron, who also turned in an application, had a stroke over the weekend and may not be able to pursue appointment this spring.

2. Director Job Description – Action Possible (Amy Carvalho)

There was discussion about this.  Valerie will have something put together by next month.  The content will be about the same as the version Lynn included in the packets, however she will re-format and re-arrange.  Her goal is the put the job description in the same format as the evaluation.

VII. CITIZEN PARTICIPATION: Items raised under this portion of the Agenda cannot be acted upon until notice provisions of Nevada’s Open Meeting Law have been completed. Therefore, any action on such items must be considered at a later meeting.

None present.

VIII. ANOUNCEMENTS:

1.  Board meeting: Wednesday, March 19th at 7pm

 

2.  Amy asked if it was possible to move the April board meeting to a different day.  The normal third Wednesday is during Spring Break.  The April Board of Trustees Meeting has been re-scheduled for April 23rd.

 

IX. ADJOURNMENT: Gary Berger adjourned the meeting at 8:34 pm.

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