Boulder City, NV

December Library Trustees Board Meeting

BOULDER CITY LIBRARY BOARD OF TRUSTEES MEETING

December 17, 2014

MEMBERS PRESENT: Kerry Ahearn, Valerie McNay, Jeff Breeden, and Laura Palumbo. Also present Library Director Lynn Schofield-Dahl and Adult Services Librarian Deanna Duffy, and Martha Ford of PBTK.

The regular meeting of the Library Board of Trustees was called to order at 7:01 p.m. by Vice Chair Kerry Ahearn.

  1. PLEDGE OF ALLEGIANCE: Led by Laura Palumbo
  1. CONSENT AGENDA: Matters considered routine by the Board of Trustees and which may be enacted in one motion. Any item, however, may be discussed separately per Board member request. Any exceptions to the Consent Agenda must be stated prior to approval.

Valerie McNay moved to approve, and Kerry Ahearn seconded approval of the Consent Agenda, the minutes of the regular meeting on November 19, 2014, $40,834.90, in vouchers for the previous month, submitted prior to and at the meeting, $1,319.60 in checkbook expenses for the previous month, submitted prior to and at the meeting.

  1. ADOPTION OF AGENDA.
  2. ACCEPTANCE OF MINUTES OF THE REGULAR MEETING OF NOVEMBER 19, 2014
  3. EXPENSES FROM PREVIOUS MONTH.

III. CITIZEN PARTICIPATION: Items raised under this portion of the Agenda cannot be acted upon until notice provisions of Nevada’s Open Meeting Law have been completed. Therefore, any action on such items must be considered at a later meeting.

None present.

  1. REPORTS/DISCUSSION/ACTION POSSIBLE:
  1. Presentation of Annual Fiscal Audit for FY1314 – Action Required (Martha Ford and Lynn Schofield-Dahl)

Martha presented the audit’s complete unmodified report including all the required communications.

Jeff asked what funds are available. There is a General Fund and the Debt Service Fund. Property tax is split between these two. There is also a Capital Improvement Fund that is being used to save for future improvements to the building.

Jeff asked what plans are for the capital improvement money. Lynn explained that when we move into the basement we will need money to finish off the basement and for furnishings. At that point the library will have to ask the public for more money, and she would like to be able to say we need X amount, but have already saved Y amount. Please help us with X – Y.

Valerie asked when the debt will be paid off; that will happen in 2019.

Jeff asked if, when the debt is paid off and that tax drops off, could they ask the public to extend that tax to save for the basement expansion. Yes.

Kerry asked about a label in the report “unavailable revenue” and Martha explained that it is money the library has earned in the last 60 days, but that has not been collected yet.

Jeff asked about the capital projects fund page that included an estimated end of zero. That was an over commitment. Going into last year the library board knew they would need to spend money to demolish the old cottage behind the library, but did not know how much would be needed. They set the maximum amount they could spend as the total in the capital projects fund, expecting that the final cost would be far less.

Valerie asked about the public employees benefit tables. That is what the library pays for health insurance subsidies for three retired employees. Next year there will be a similar table for PERS.

Kerry asked Martha if there were any big issues to be concerned about. The only thing Martha noted was the required “deficiency” that is a result of the library district not having an in house accountant. That finding has been in the audit for several years and will continue to be there. Martha said that Lynn is learning and making progress and that they both understand each other and that is the main concern.

Jeff Breeden moved to accept the audit as presented. Kerry Ahearn seconded. Motion Carried.

  1. Discussion of and set time table for Library Director’s Annual Evaluation (Lynn Schofield-Dahl)

Lynn distributed her self evaluation to all the board members. They all need to complete their evaluations of Lynn and have them emailed to Kerry by January 7th.

  1. REPORTS:
  2. Director’s Report (Lynn Schofield-Dahl) -

Lynn announced that interviews for the processing clerk position will take place after the new year.

Valerie asked about Zinio and One Click Digital. Yes, there will be training for those.

Valerie would like to have the department heads come in and talk to the board. Lynn is planning to do that.

Kerry asked about the wall art mosaic. Deanna explained what it is and that there are examples in the Youth Department and in the display case.

Jeff asked about the teen advisory group. This is a group that Kim and Jessie are setting up to get teen input on youth programs.

VII. CITIZEN PARTICIPATION: Items raised under this portion of the Agenda cannot be acted upon until notice provisions of Nevada’s Open Meeting Law have been completed. Therefore, any action on such items must be considered at a later meeting.

None present.

VIII. ANOUNCEMENTS:

  1. Staff Party – January 30th. Talk to Kim to sign up for the pot luck.
  2. Library Board Meeting – Wednesday, January 21, 2015 at 7pm
  3. Reminder – Library Board Meeting in May is the third Thursday of the month because of state law covering the yearly Budget Hearing.
  1. ADJOURNMENT:

Kerry Ahearn moved to adjourn. Jeff Breeden seconded. Motion carried.

Meeting adjourned at 8:00pm.

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