Minutes of the Previous Meeting

The Boulder City Library District Board of Trustees normally meets on the third Wednesday of every month, at 7:00 PM, in the Board room of the Boulder City Library. Any change will be noted in the agenda for that meeting.

MEMBERS PRESENT:Amy Carvalho, Doug Haag, and Gary Berger. Also present Library Director Lynn Schofield-Dahl.

The regular meeting of the Library Board of Trustees was called to order at 7:00 p.m. by Chairman Amy Carvalho.

CONSENT AGENDA: Gary Berger moved and Doug Haag seconded approval of the Consent Agenda, the minutes of the regular meeting on June 16, $28,054.51 in vouchers for the previous month, submitted prior to and at the meeting, $307.49 in checkbook expenses for the previous month, submitted prior to and at the meeting. Motion carried. (Doug pointed out a small correction to the financial report changing August 09 to August 10. Doug also commended Lynn for bringing in the FY budget at only 90%)

1. ADOPTION OF AGENDA.
2. ACCEPTANCE OF MINUTES OF THE REGULAR MEETING OF JUNE 16, 2010
3. EXPENSES FROM PREVIOUS MONTHS.

STAFF REPORTS: Director's monthly library status report.

1. Lynn handed out a change page for the bills including invoices received over the last week.
2. Lynn reported that, since writing her June Report, the Part-Time Staff had received their Incentive Bonuses for the RFID Project. Lynn also presented a thank-you note from a staff member for the Incentive Bonuses.
3. Gary questioned the use of the term "Management Staff" to define supervisory staff members and suggested the adoption of another term to describe this group of upper level staff.Gary suggested the need for a policy requiring a bid or Request for Proposal (RFP) for some expenses. Gary asked for a Vendor Price Comparison by the end of October.

REPORTS/DISCUSSION/ACTION:

1. REPORT OF THE POLICY REVIEW & REVISION COMMITTEE:

   Gary reported that the Committee had not met, but will meet in August to continue with this project.

2. INDEBTEDNESS REPORT:

   Presented by Lynn. Gary Berger moved and Doug Haag seconded that the report be accepted. Motion Carried.

3. 5-YEAR CAPITAL IMPROVEMENT PLAN

   Presented by Lynn. Doug offered 2 corrections to the language in the report. Doug Haag moved and Gary Berger seconded that the plan be accepted. Motion Carried.

4. DEBT MANAGEMENT POLICY:

   Presented by Lynn. Doug Haag moved and Gary Berger seconded that the plan be accepted. Motion Carried.

5. ANNUAL REPORT OF FY09-10:

   Presented by Lynn. Doug offered several spelling and grammatical corrections to the Annual Report.

   Gary reintroduced his discussion of the need to request Bids of RFPs for the library. After a lengthy discussion, it was requested that the topic will be added to the agenda for the August meeting.

6. ELECTION OF BOARD OF TRUSTEE OFFICERS FOR FY10-11:

   There was some discussion concerning the viability of electing officers with only 3 Board Members present. Amy suggested tabling the election until the August meeting. Doug Haag nominated Amy Carvalho for a second term as Board Chairman. Amy accepted the nomination. Gary seconded the motion. After discussion and consulting the By-Laws, it was decided that a quorum was defined as 3 board members, including the Chairman, and that we could indeed hold elections and that we should have Officers in order to operate the organization. Gary asked that we Called for the Vote. Gary then suggested an amendment to the original nomination to re-elect Amy as long as it is appropriate to do so. Doug called the question. The Motion to Elect Amy Carvalho as Chairman of the Board of Trustees for the FY 10-11 Carried. Discussion of a possible postponement of the election of Vice-Chairman. Gary Berger moved and Amy Carvalho seconded that the board elect Doug Haag for another term as Vice-Chair. Motion carried. Doug announced that he does not plan to seek reappointment at the end of his current term as a Trustee which ends, August 2011.

PUBLIC COMMENT: Items raised under this portion of the Agenda cannot be acted upon until notice provisions of Nevada's Open Meeting Law have been completed. Therefore, any action on such items must be considered at a later meeting.

No members of the public were present at the meeting to offer discussion.

ADJOURNMENT:The meeting was adjourned at 8:05

Minutes prepared by Lynn Schofield-Dahl, Library Director.