Minutes of the Previous Meeting

The Boulder City Library District Board of Trustees normally meets on the third Wednesday of every month, at 7:00 PM, in the Board room of the Boulder City Library. Any change will be noted in the agenda for that meeting.

MEMBERS PRESENT: Amy Carvalho, Doug Haag, William Littler, and Valerie McNay. Also present Library Director Lynn Schofield-Dahl, Reference and Electronic Services Librarian Deanna Duffy, Joe Roche, Travis Chandler, Mary Ann Venghaus, and Carolyn Rehder.

The regular meeting of the Library Board of Trustees was called to order at 7:01 p.m.

CONSENT AGENDA: Valerie McNay moved and Doug Haag seconded approval of the Consent Agenda, the minutes of the regular meeting on December 16, $32,552.18 in vouchers for the previous month, submitted prior to and at the meeting, $904.29 in checkbook expenses for the previous month, submitted prior to and at the meeting. Motion carried.

1. ADOPTION OF AGENDA.
2. ACCEPTANCE OF MINUTES OF THE REGULAR MEETING OF DECEMBER 16, 2009.
3. EXPENSES FROM PREVIOUS MONTHS.

STAFF REPORTS: Director's monthly library status report.

1. Lynn handed out a change page for the bills including invoices received over the last week, updated financial report and a positive letter from the state Department of Taxation following their review of our audit.
2. Valerie asked if there needs to be any discussion about the financial information since we're 6 months into the year. Amy and Lynn stated that that needs to be put on the agenda, and it can be for next month. Lynn reported that because the tax money is not coming in as expected there have been some cuts made already. Taxes are down about 15% overall. General Fund and Debt Service comes from property tax and consolidated tax. We can not use General Fund money for Debt Service and can't use Debt Service for General Fund. Halfway through the year we've spent about 44% of the budgeted amount.
3. Amy asked why we are at 77% of budget spent on "Other Communications." We've paid a month more for Data Line fees than we've paid for some of the other line items. Also, as Embarq changed over to CenturyLink the bills were a little strange and some part was paid from the wrong line item. That is getting straightened out.
4. Lynn reported on the carpet cleaning. In the future, when areas are going to be closed for cleaning, there will be signs posted ahead of time.
5. Doug pointed out that there was another increase in circulation stats for December.
6. Valerie commented on the scheduling software and thinks that will be a good thing. Lynn is working with it and learning it, and believes that it probably will be worth the one time $250 charge to get the documentation and support.
7. Valerie also commented on the Shakespeare group and hopes that something can be worked out with them, and the Parks and Rec Department, and the Chamber of Commerce.
8. There are two programs scheduled for tomorrow.
9. The Rotary Book Sale is February 4-6, Thursday through Saturday. The meeting rooms will be tied up, a couple of days before that, for set up.

REPORTS/DISCUSSION/ACTION:

1. DISCUSSION AND DEVELOPMENT OF A POLICY REVIEW AND REVISION COMMITTEE:

   One of the things that Lynn was tasked with in her evaluation was policy review and revision. Last month Gary asked about a mission statement, and in looking for it Lynn discovered that we don't have one. She believes that we should do that first, then work on the policies. Lynn has talked to Carolyn and Kim from staff. She'd like to have a couple of board members. Valerie and Amy are interested in being on that committee as well. Lynn also asked if the board wanted to have a library patron on the committee as well. The board liked that idea.

   There was discussion about scheduling, and they settled on Thursdays at 5:30. They will start on February 11th, the second Thursday of the month.

   Lynn will do some searching for examples of public library Mission Statements.

   The committee will be governed by open meeting laws and will have an agenda posted ahead of time.

   Doug Haag moved that a committee be formed to write a mission statement and also to review the policy manual. Bill Littler seconded. Motion carried.

2. DISCUSSION OF APPRECIATION CELEBRATION FOR VOLUNTEERS AND STAFF FOR RFID PROJECT:

   Lynn is still waiting for call backs from a couple of places about prices for food. Because of how long this is taking, Lynn has come put with a plan B. She passed around a couple of sample wooden key chains that are can be engraved and personalized.

   Bill Littler moved to have key chains engraved and personalized, and certificates made, for the volunteers who helped with the project. Valerie McNay seconded. Motion carried.

PUBLIC COMMENT: Joe Roche is here to express his appreciation for the library and the staff. He's also a member of Rotary and he's excited to know about the book sale and willing to help.

Also present are Travis Chandler, Mary Ann Venghaus, and Carolyn Rehder.

ADJOURNMENT:The meeting was adjourned at 7:39

Minutes prepared by Deanna Duffy, Reference and Electronic Services Librarian.