August Minutes

The Boulder City Library District Board of Trustees normally meets on the third Wednesday of every month, at 7:00 PM, in the Board room of the Boulder City Library. Any change will be noted in the agenda for that meeting.

MEMBERS PRESENT: Brad Appleby, Gary Berger, Amy Carvalho, Doug Haag, and William Littler. Also present, Library Director Lynn Schofield-Dahl, and Reference and Electronic Services Librarian Deanna Duffy.

The regular meeting of the Library Board of Trustees was called to order at 7:00 p.m.

CONSENT AGENDA: Doug Haag moved and Gary Berger seconded approval of the Consent Agenda, the minutes of the regular meeting on June 18, and the monthly expenses for June in the amount of $19,364.28, the monthly expenses for July in the amount of $18,082.29 in presigned vouchers submitted prior to the meeting, monthly expenses in the amount of $10,010.82 in vouchers submitted at the meeting, and $5,812.10 in checkbook expenses submitted at the meeting. Motion carried.

STAFF REPORTS: See Director's Monthly Report dated August 20, 2008.

1. Lynn distributed a change page for the bills including invoices received since last week.
2. Her monthly report is different than what she's used to writing, and different from what Duncan was writing. It's a more of a blend of the two.

   Circulation is still going up. The reference desk is now staffed all the time and it's shifted some of the tasks away from the circulation desk. Computer sign ups and reference are now handled there.

   Amy and Doug both had questions about the technology projects Lynn wants to do and the time frame for potentially moving into the basement.

REPORTS/DISCUSSION/ACTION:

1. PRESENTATION OF ANNUAL REPORT FOR THE FISCAL YEAR ENDING JUNE 30, 2008: 24% of the circulation is a/v, CD audio books mostly, and yet not much of the budget is being spent on them. That will probably be adjusted in the next budget. 45% of book circulation is fiction, 25% of book circulation is LP. Computer use is down a little, but Lynn thinks that's probably because of WiFi use.

   Lynn mentioned some technology issues that will need to be addressed at some point in the next few years. The phone system will probably need to be replaced; not all of the features it can do can be used because we can't access the system. The people from Sprint who should be able to fix it can't access the system either. She would also like a couple of small servers to split the patron computers and the staff computers onto separate networks and a time management software for the computer sign ups to shift that responsibility away from staff.

   Amy asked about youth programming. Duncan listed 450 kids in the summer reading program last year, but 132 completed it this year. Lynn thinks that's just a matter of kids starting strong and getting burned out through the summer, and going off on vacations.

   Amy also asked about the legislature. She wondered if Duncan left any information about that. Lynn updated the board on developments from last week's statewide Director's meeting.

   Amy also commented on a copy of an article that Lynn included in the board packet. Amy would like to see e-books available here. Lynn reports that the state library is looking into that.

2. ELECTION OF BOARD OF TRUSTEES CHAIR AND VICE-CHAIR FOR THE 2008-09 FISCAL YEAR: William Littler moved to appoint Doug Haag as Board of Trustees Chair and Amy Carvalho as Vice-Chair for the 2008-09 fiscal year. Gary Berger seconded. Motion carried.
3. DISCUSSION OF NEVADA LIBRARY ASSOCIATION CONFERENCE AUGUST 13-16, 2008: This was Lynn's first NLA. She was startled at how small it was and how little programing was being done for administrators and trustees. She reported that it was a great program for anyone who works with children and young adults. She got to meet a lot of the directors around the state and the vendors serving the region.

   Doug agreed that there wasn't a lot of programming for trustees. And he read some of his notes from a couple of the programs he did attend.

4. DISCUSSION OF EMPLOYEE INSURANCE BENEFITS: All employees have the opportunity to be covered, and they all have the opportunity to cover family members at their cost. Bill and Brad would both like to see this studied. Brad would like to see what some options are. He also suggested that at Lynn's 6 month evaluation that perhaps there could be a raise at that point. Lynn would like to know if it was 6 months from her start date or 6 months from taking over as director. Several of the board members said they'd be fine with using her April start date.

   Lynn will do some research and come back with some options and suggestions. Review under the current policies, what are the bottom line, what are the % the county sees. a proposal for a couple of alternatives.

   Amy also feels this needs to be updated in the employee handbook once a decision is made.

5. SIGNATURE FORM FOR CLARK COUNTY: Lynn will have to get a new form printed because the chair and vice chair have changed. This item will be tabled until next month.

PUBLIC COMMENT: None present.

ADJOURNMENT: 7:58 pm

Minutes prepared by Deanna Duffy, Reference and Electronic Services Librarian.